Terms & Privacy

1. Introduction

1.1 Contract

In shortWhen you use our Services you agree to these terms. Your use of our Services is also subject to our Privacy Policy, which explains how we collect, use, share, and store your personal data.

By creating a ConFoyage account or accessing or using our Services (described below), you agree to enter into a legally binding contract with ConFoyage (even if you sign in with a third-party account, such as Google, or use our Services on behalf of an organization). If you do not agree to this contract (“Contract” or “User Agreement”), do not create an account or otherwise use our Services. You can end this Contract at any time by deleting your account and no longer using our Services.

Services

This Contract applies to ConFoyage.com and other ConFoyage-branded sites, apps, emails, and services that state that they are offered under this Contract (“Services”).

ConFoyage

ConFoyage is operated by OmniLink Group LLC (“ConFoyage”, “we” or “us”). You are entering into this Contract with OmniLink Group LLC, which is also the controller of (or business responsible for) the personal data you provide to us or that we collect in connection with our Services. As a Visitor or Member of our Services, the collection, use, and sharing of your personal data is subject to our Privacy Policy. You acknowledge that you have read our Privacy Policy.

1.2 Members and Visitors

This Contract applies to Members and Visitors. When you register and join the ConFoyage Services, you become a “Member”, and your profile is added to our Professional Circles, where it is public (see Section 2.5). If you have chosen not to register for our Services, you may access certain features as a “Visitor”.

1.3 Changes

In shortWe may make changes to this Contract.

We may modify this Contract and our Privacy Policy from time to time. If required by applicable law or we make material changes to this Contract, we will provide you notice through our Services, or by other means, to provide you the opportunity to review the changes before they become effective. We agree that changes cannot be retroactive. If you object to any of these changes, you may delete your account. Your continued use of our Services after we publish or send a notice about our changes to these terms means that you are consenting to the updated terms as of their effective date.

2. Obligations

2.1 Service Eligibility

In shortHere are some promises that you make to us in this Contract: you’re eligible to enter into this Contract and you are at least our “Minimum Age”.

The Services are not for use by anyone under the age of 16. To use the Services, you agree that: (1) you are the “Minimum Age” (described below) or older; (2) you will only have one ConFoyage account, which must be in your real name; and (3) you are not already restricted by ConFoyage from using the Services. Creating an account with false information violates these terms, as does registering an account on behalf of someone else or for a person under the age of 16.

“Minimum Age” means 16 years old. However, if law requires that you must be older in order for ConFoyage to lawfully provide the Services to you without parental consent (including using your personal data) then the Minimum Age is such older age.

2.2 Your Account

In shortYou will keep your account secure, will not share it with anyone else, and will follow these terms and the law.

Members are account holders. We don’t use passwords: you sign in with a one-time link or code sent to your email address, or with your Google account. You agree to: (1) protect against wrongful access to your account (e.g., keep the email account and any Google account you use to sign in secure, and never share your sign-in links or codes); (2) not share or transfer your account or any part of it; and (3) follow the law and our list of Dos and Don’ts (Section 8). You are responsible for anything that happens through your account unless you delete it or report misuse to us.

Your account belongs to you, even if you list an employer or institution as your affiliation.

2.3 Fees

In shortOur Services are currently free. Conference fees are set and collected by conference organizers, not by us.

Our Services are currently free to use. If we introduce paid features in the future, we will show you the price and any additional terms before you buy, and you will only be charged if you agree to them.

Conference information on our Services, including registration fees, may be shown to help you plan. Those fees are set by the conference organizers, and any payment for registering for or attending a conference is made to the organizer (or its registration provider), not to ConFoyage.

2.4 Notices and Messages

In shortYou’re okay with us sending you notices and messages on our Services and by email. If your email address is out of date, you may miss important notices.

You agree that we will provide notices and messages to you in the following ways: (1) within the Services (e.g., as notifications) or (2) by email to the address you provided us. You agree to keep your email address up to date.

2.5 Sharing

In shortWhen you sign up, your profile becomes public in our Professional Circles. When you share information on our Services, others can see, copy and use that information.

Public profile in Professional Circles: When you create a ConFoyage account, your profile is added to Professional Circles, our directory of Members, and becomes public. This means that other Members and Visitors (including people who are not signed in) can find your profile, for example by searching by name, affiliation, field, research interests, or location, and can view it. Your public profile includes the information you add to it, such as your name, profile photo, bio, affiliation, location, field and research interests, and links to your professional or social profiles (e.g., LinkedIn, X, Google Scholar, or a personal website), along with the reviews you have posted under your name and your follower and following counts. Your email address is not shown on your public profile. By creating an account, you consent to having this public profile. Please only add information to your profile that you are comfortable making public. Your profile is removed from Professional Circles when you delete your account.

Our Services also allow sharing of information (including content) in other ways, such as through reviews, comments, likes, follows, the conferences you mark as attending, conference eCards, conference submissions, and messages. Depending on the feature and the choices you make, information that you share may be seen by other Members, Visitors, or others (on or off of the Services). Where we offer choices, we will honor them (e.g., showing a message only to the person you send it to, not showing your name on a review you post anonymously, or showing only the contact details you choose on your eCard). To the extent that laws allow this, we are not obligated to publish any content or other information on our Services and can remove it with or without notice.

3. Rights and Limits

3.1 Your License to ConFoyage

In shortYou own all of your original content that you provide to us, but you also grant us a non-exclusive license to it. We’ll honor the choices you make about how your content is shown.

As between you and ConFoyage, you own your original content that you submit or post to the Services. You grant ConFoyage and our affiliates the following non-exclusive license to the content and other information you provide (e.g., share, post, upload, and/or otherwise submit) to our Services: a worldwide, transferable and sublicensable right to use, copy, modify, distribute, publicly perform and display, host, and process your content and other information without any further consent, notice and/or compensation to you or others. These rights are limited in the following ways:

• You can end this license for specific content by deleting such content from the Services, or generally by deleting your account, except (a) to the extent you (1) shared it with others as part of the Services and they copied, re-shared it or stored it, (2) we had already sublicensed others prior to your content removal or closing of your account, or (3) we are required by law to retain or share it with others, and (b) for the reasonable time it takes to remove from backup and other systems.
• We will not include your content in advertisements for the products or services of third parties without your separate consent.
• We will honor the choices you make for your content (e.g., posting a review anonymously). Public content, such as your profile and reviews posted under your name, may be shared by others and found through search engines and other third-party services.
• While we may edit and make format changes to your content (such as translating or transcribing it, modifying the size, layout or file type, and removing or adding labels or metadata), we will take steps to avoid materially modifying the meaning of your expression in content you share with others.
• Because you own your original content and we only have non-exclusive rights to it, you may choose to make it available to others, including under the terms of a Creative Commons license.

You and ConFoyage agree that if content includes personal data, it is subject to our Privacy Policy. You and ConFoyage agree that we may access, store, process, and use any information (including content and/or personal data) that you provide in accordance with the terms of the Privacy Policy and the choices you make. By submitting suggestions or other feedback regarding our Services to ConFoyage, you agree that ConFoyage can use and share (but does not have to) such feedback for any purpose without compensation to you.

You promise to only provide content and other information that you have the right to share, and that does not violate the law or anyone’s rights (including intellectual property rights). You have choices about how much information to provide on your profile, but you agree that the profile information you provide will be truthful. If you add information about other people (e.g., contact details in your conference network), you confirm that you have the right to do so. ConFoyage may be required by law to remove certain content and other information in certain countries.

3.2 Service Availability

In shortWe may change or limit the availability of some features, or end any Service.

We may change, suspend or discontinue any of our Services. We may also limit the availability of features, content and other information so that they are not available to all Visitors or Members (e.g., making some features available only to signed-in Members). We don’t promise to store or show (or keep showing) any information (including content) that you’ve shared. ConFoyage is not a storage service. You agree that we have no obligation to store, maintain or provide you a copy of any content or other information that you or others provide, except to the extent required by applicable law and as noted in our Privacy Policy.

3.3 Other Content, Sites and Apps

In shortYour use of others’ content and information posted on our Services is at your own risk. Others may offer their own products and services through our Services, and we aren’t responsible for those third-party activities.

Others’ Content: By using the Services, you may encounter content or other information that might be inaccurate, incomplete, delayed, misleading, illegal, offensive, or otherwise harmful. You agree that we are not responsible for content or other information made available through or within the Services by others, including Members. While we review some content before it is published (e.g., new conference submissions), we cannot always prevent misuse of our Services, and you agree that we are not responsible for any such misuse. You also acknowledge the risk that others may share inaccurate or misleading information about you or your organization, and that you or your organization may be mistakenly associated with content about others.

Conference Information: Conference details on our Services (e.g., dates, locations, deadlines, and registration fees) are collected from conference websites, Member submissions, and other public sources, and may be inaccurate, incomplete, or out of date. Reviews reflect the opinions of the Members who wrote them, not ConFoyage. Always confirm important details with the conference organizer before making plans or payments.

Others’ Events, Products and Services: ConFoyage helps you discover conferences and connect with other attendees, but we do not organize, host, or vet the conferences listed on our Services or their speakers, and we do not provide the products or services offered by organizers, exhibitors, sponsors, or other Members. You agree that (1) ConFoyage is not responsible for these conferences, offers, or the conduct of organizers, Members, or other attendees, (2) listing a conference on our Services does not mean that we endorse it, and (3) you will follow the terms and conditions that apply to any conference you register for or attend.

3.4 Limits

In shortWe have the right to limit how you connect and interact on our Services.

ConFoyage reserves the right to limit your use of the Services, including how many people you can follow or message and how often you can use certain features (e.g., AI features). ConFoyage reserves the right to restrict, suspend, or terminate your account if you breach this Contract or the law or are misusing the Services (e.g., violating any of the Dos and Don’ts). We can also remove any content or other information you shared if we believe it violates our Dos and Don’ts or otherwise violates this Contract.

3.5 Intellectual Property Rights

In shortWe’re providing you notice about our intellectual property rights.

ConFoyage reserves all of its intellectual property rights in the Services. Trademarks and logos used in connection with the Services are the trademarks of their respective owners. ConFoyage, logos and other ConFoyage trademarks, service marks, graphics and logos used for our Services are trademarks or registered trademarks of ConFoyage.

3.6 Recommendations and Automated Processing

In shortWe use data and other information about you to make and order relevant suggestions and to generate content for you and others.

Recommendations: We use the data and other information that you provide and that we have about Members and content on the Services to recommend conferences, people, and content that may be useful to you, and to present information to you in an order that may be more relevant for you. Keeping your profile accurate and up to date helps us make these recommendations more accurate and relevant.

Generative AI Features: Some features use generative AI, such as the AI Assistant, help with writing your reviews, and summaries of your conference session notes. AI-generated content might be inaccurate, incomplete, out of date, misleading, or not suitable for your purposes. Please review and edit it before relying on it or sharing it with others. Like all content you share on our Services, you are responsible for making sure that AI-generated content you share is accurate and complies with this Contract. These features are provided using third-party AI providers, as described in our Privacy Policy.

4. Disclaimer and Limit of Liability

4.1 No Warranty

In shortThis is our disclaimer of legal liability for the quality, safety, or reliability of our Services.

CONFOYAGE AND ITS AFFILIATES MAKE NO REPRESENTATION OR WARRANTY ABOUT THE SERVICES, INCLUDING ANY REPRESENTATION THAT THE SERVICES WILL BE UNINTERRUPTED OR ERROR-FREE, AND PROVIDE THE SERVICES (INCLUDING CONTENT AND INFORMATION) ON AN “AS IS” AND “AS AVAILABLE” BASIS. TO THE FULLEST EXTENT PERMITTED UNDER APPLICABLE LAW, CONFOYAGE AND ITS AFFILIATES DISCLAIM ANY IMPLIED OR STATUTORY WARRANTY, INCLUDING ANY IMPLIED WARRANTY OF TITLE, ACCURACY OF DATA, NON-INFRINGEMENT, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

4.2 Exclusion of Liability

In shortThese are the limits of legal liability we may have to you.

TO THE FULLEST EXTENT PERMITTED BY LAW (AND UNLESS CONFOYAGE HAS ENTERED INTO A SEPARATE WRITTEN AGREEMENT THAT OVERRIDES THIS CONTRACT), CONFOYAGE, INCLUDING ITS AFFILIATES, WILL NOT BE LIABLE IN CONNECTION WITH THIS CONTRACT FOR LOST PROFITS OR LOST BUSINESS OPPORTUNITIES, REPUTATION (E.G., OFFENSIVE OR DEFAMATORY STATEMENTS), LOSS OF DATA (E.G., DOWN TIME OR LOSS, USE OF, OR CHANGES TO, YOUR INFORMATION OR CONTENT) OR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES. CONFOYAGE AND ITS AFFILIATES WILL NOT BE LIABLE TO YOU IN CONNECTION WITH THIS CONTRACT FOR ANY AMOUNT THAT EXCEEDS (A) THE TOTAL FEES PAID OR PAYABLE BY YOU TO CONFOYAGE FOR THE SERVICES DURING THE TERM OF THIS CONTRACT, IF ANY, OR (B) US $1,000.

4.3 Basis of the Bargain; Exclusions

The limitations of liability in this Section 4 are part of the basis of the bargain between you and ConFoyage and shall apply to all claims of liability (e.g., warranty, tort, negligence, contract and law) even if ConFoyage or its affiliates has been told of the possibility of any such damage, and even if these remedies fail their essential purpose.

THESE LIMITATIONS OF LIABILITY DO NOT APPLY TO LIABILITY FOR DEATH OR PERSONAL INJURY OR FOR FRAUD, GROSS NEGLIGENCE OR INTENTIONAL MISCONDUCT, OR IN CASES OF NEGLIGENCE, WHERE A MATERIAL OBLIGATION HAS BEEN BREACHED. A MATERIAL OBLIGATION BEING AN OBLIGATION WHICH FORMS A PREREQUISITE TO OUR DELIVERY OF SERVICES AND ON WHICH YOU MAY REASONABLY RELY, BUT ONLY TO THE EXTENT THAT THE DAMAGES WERE DIRECTLY CAUSED BY THE BREACH AND WERE FORESEEABLE UPON CONCLUSION OF THIS CONTRACT AND TO THE EXTENT THAT THEY ARE TYPICAL IN THE CONTEXT OF THIS CONTRACT.

5. Termination

In shortWe can each end this Contract, but some rights and obligations survive.

Both you and ConFoyage may terminate this Contract at any time with notice to the other. On termination, you lose the right to access or use the Services. The following shall survive termination:

• Our rights to use and disclose your feedback;
• Section 3 (subject to Section 3.1);
• Sections 4, 6, 7, and 8.2 of this Contract; and
• Any amounts owed by either party prior to termination remain owed after termination.

You can delete your account at any time using “Delete Profile” on your Edit Profile page, or by contacting us.

6. Governing Law and Dispute Resolution

In shortIn the unlikely event we end up in a legal dispute, you and ConFoyage agree to resolve it in California courts using California law, unless the law where you live gives you the right to bring it elsewhere.

You and ConFoyage agree that the laws of the State of California, U.S.A., excluding its conflict of laws rules, govern any dispute relating to this Contract and/or the Services. You and ConFoyage both agree that all claims and disputes can be litigated only in the federal or state courts in Santa Clara County, California, USA, and you and ConFoyage each agree to personal jurisdiction in those courts.

If you are a consumer living in the European Union (EU), the European Economic Area (EEA), Switzerland, or the United Kingdom, this section does not take away the protections of the mandatory consumer laws of the country where you live, and you may also bring claims in the courts of that country.

7. General Terms

In shortHere are some important details about the Contract.

If a court with authority over this Contract finds any part of it unenforceable, you and we agree that the court should modify the terms to make that part enforceable while still achieving its intent. If the court cannot do that, you and we agree to ask the court to remove that unenforceable part and still enforce the rest of this Contract.

This Contract (including additional terms that may be provided by us when you engage with a feature of the Services) is the only agreement between us regarding the Services and supersedes all prior agreements for the Services. If we don’t act to enforce a breach of this Contract, that does not mean that ConFoyage has waived its right to enforce this Contract. You may not assign or transfer this Contract (or your membership or use of Services) to anyone without our consent. However, you agree that ConFoyage may assign this Contract to its affiliates or a party that buys it without your consent. There are no third-party beneficiaries to this Contract. You agree that the only way to provide us legal notice is through the contact methods provided in Section 10.

8. ConFoyage “Dos and Don’ts”

ConFoyage is a community of professionals. This list of “Dos and Don’ts” limits what you can and cannot do on our Services, unless otherwise explicitly permitted by ConFoyage in a separate writing (e.g., through a research agreement).

8.1 Dos

You agree that you will:

• Comply with all applicable laws, including, without limitation, privacy laws, intellectual property laws, anti-spam laws, export control laws, laws governing the content shared, and other applicable laws and regulatory requirements;
• Provide accurate contact and identity information to us and keep it updated;
• Use your real name on your profile;
• Base your reviews on your own, genuine experience of the conference; and
• Use the Services in a professional manner.

8.2 Don’ts

You agree that you will not:

• Create a false identity on ConFoyage, misrepresent your identity, create a Member profile for anyone other than yourself (a real person), or use or attempt to use another’s account (such as sharing log-in credentials or copying cookies);
• Develop, support or use software, devices, scripts, robots or any other means or processes (such as crawlers, browser plugins and add-ons or any other technology) to scrape or copy the Services, including profiles and other data from the Services;
• Post fake or misleading reviews, including reviews of conferences you did not attend, reviews written in exchange for payment or other benefits, or reviews of a conference you organize or are affiliated with that do not disclose that affiliation;
• Use the contact details of other people (e.g., from Professional Circles, eCards, or messages) to send spam or unsolicited bulk messages;
• Override any security feature or bypass or circumvent any access controls or use limits of the Services (such as search results, profiles, or AI features);
• Copy, use, display or distribute any information (including content) obtained from the Services, whether directly or through third parties (such as search tools or data aggregators or brokers), without the consent of the content owner (such as ConFoyage for content it owns);
• Disclose information that you do not have the consent to disclose (such as confidential information of others, including your employer);
• Violate the intellectual property rights of others, including copyrights, patents, trademarks, trade secrets or other proprietary rights. For example, do not copy or distribute (except through the available sharing functionality) the reviews or other content of others without their permission, which they may give by posting under a Creative Commons license;
• Violate the intellectual property or other rights of ConFoyage, including, without limitation, (i) copying or distributing our content or other materials, (ii) copying or distributing our technology, unless it is released under open source licenses; or (iii) using the word “ConFoyage” or our logos in any business name, email, or URL without our written permission;
• Post (or otherwise share) anything that contains software viruses, worms, or any other harmful code;
• Reverse engineer, decompile, disassemble, decipher or otherwise attempt to derive the source code for the Services or any related technology that is not open source;
• Imply or state that you are affiliated with or endorsed by ConFoyage without our express consent (e.g., representing yourself as an official ConFoyage representative);
• Rent, lease, loan, trade, sell/re-sell or otherwise monetize the Services or related data or access to the same, without ConFoyage’s consent;
• Deep-link to our Services for any purpose other than to promote your profile or a conference page on our Services, without ConFoyage’s consent;
• Use bots or other unauthorized automated methods to access the Services, download profiles or contacts, send or redirect messages, post or like reviews or comments, follow Members, or otherwise drive inauthentic engagement;
• Engage in “framing”, “mirroring”, or otherwise simulating the appearance or function of the Services;
• Overlay or otherwise modify the Services or their appearance (such as by inserting elements into the Services or removing, covering, or obscuring an advertisement included on the Services);
• Interfere with the operation of, or place an unreasonable load on, the Services (e.g., spam, denial of service attack, viruses, manipulating algorithms);
• Violate certain third-party terms where applicable, or any additional terms concerning a specific Service that are provided when you sign up for or start using such Service;
• Use our Services to do anything that is unlawful, misleading, discriminatory, or fraudulent; and/or
• Misuse our reporting or appeals process, including by submitting duplicative, fraudulent or unfounded reports, complaints or appeals.

9. Complaints Regarding Content

In shortContact information for complaints about content provided by our Members.

We ask that you report content and other information that you believe violates your rights (including intellectual property rights), our Dos and Don’ts, or otherwise violates this Contract or the law. To the extent we can under law, we may remove or restrict access to content, features, services, or information, including if we believe that it’s reasonably necessary to avoid harm to ConFoyage or others, violates the law or is reasonably necessary to prevent misuse of our Services. We reserve the right to take action against serious violations of this Contract, including by implementing account restrictions for significant violations.

We respect the intellectual property rights of others. We require that information shared by Members be accurate and not in violation of the intellectual property rights or other rights of third parties. To report content, or to complain about content shared or trademarks used by our Members, please contact us and include a link to the content and a description of the problem.

10. How to Contact Us

For general inquiries, complaints about content, legal notices, or service of process, you may contact us through our Contact Us page or by email at info@confoyage.com.

1. Introduction

ConFoyage is an online platform for the academic and professional conference community. People use our Services to discover conferences, read and share reviews, and connect with other attendees. Our Privacy Policy applies to any Member or Visitor to our Services.

Our registered users (“Members”) share their professional identities, review conferences, follow and message each other, plan the conferences they attend, and discover events that matter to them. Much of the content and data on our Services, including Member profiles in Professional Circles, can also be viewed by people who are not signed in (“Visitors”).

1.1 Services

This Privacy Policy applies to ConFoyage.com and other ConFoyage-branded sites, apps, emails, and services offered by ConFoyage (“Services”), but not to services that state that they are offered under a different privacy policy.

1.2 Data Controller

ConFoyage is operated by OmniLink Group LLC (“ConFoyage”, “we” or “us”), which is the controller of (or business responsible for) your personal data provided to, collected by or for, or processed in connection with our Services. As a Visitor or Member of our Services, the collection, use and sharing of your personal data is subject to this Privacy Policy and its updates.

1.3 Changes

In shortChanges to the Privacy Policy apply to your use of our Services after the “effective date”.

We can modify this Privacy Policy, and if we make material changes to it, we will provide notice through our Services, or by other means, to provide you the opportunity to review the changes before they become effective. If you object to any changes, you may delete your account. You acknowledge that your continued use of our Services after we publish or send a notice about our changes to this Privacy Policy means that the collection, use and sharing of your personal data is subject to the updated Privacy Policy, as of its effective date.

2. Data We Collect

2.1 Data You Provide to Us

In shortYou provide data to create an account with us and to use our features.

Registration

To create an account you provide your name and email address. You can sign up with your email address (we send you a one-time sign-in link or code instead of using a password) or with your Google account. During sign-up we also ask for profile information, such as your affiliation, your field and subfield, your city, state or province, and country, a short bio, links to your LinkedIn, X, Google Scholar, or personal website, and whether you have attended or organized conferences before. A complete profile helps you get the most from our Services.

Profile

You have choices about the information on your profile, such as your affiliation, bio, research interests, photo, location, and links. You don’t have to provide additional information on your profile; however, profile information helps you get more from our Services, including helping other attendees find you. When you sign up, your profile is added to our Professional Circles and is public, so the information you include on it can be seen by Members and Visitors (see Section 4.1). It’s your choice whether to include sensitive information on your profile and to make that sensitive information public. Please do not post or add personal data to your profile that you would not want to be publicly available.

Posting and Uploading

We collect personal data from you when you provide, post or upload it to our Services, such as when you write a conference review, comment on or like a review, add a conference, follow another Member, mark a conference you plan to attend or are registered for, send a message, use the Contact Us form, or upload a profile photo. You don’t have to post or upload personal data; though if you don’t, it may limit what you can do on our Services.

Conference Planning and eCards

If you use our conference planning features (e.g., My Conference), we store the information you add, such as your schedule, sessions and session notes, summaries generated from your notes, teams you create or join, and people you add to your conference network (e.g., their name, affiliation, contact details, and your notes about them). If you create a conference eCard, we store the contact email address and phone number you choose to show on it.

AI Features

When you use our AI features, such as the AI Assistant or help with writing a review, we collect the questions, notes, and other text you enter so that we can generate a response.

2.2 Data From Others

In shortOthers may post or write about you.

Content From Other Members

Other Members may post content that includes information about you on our Services (e.g., in reviews or comments), send you messages, invite you to a conference team, or add you to their own conference network (e.g., your name, affiliation, contact details, and notes about meeting you).

Third-Party Sign-In

If you choose to sign in to ConFoyage with your Google account, Google shares basic profile information with us, such as your name, email address, and profile photo.

2.3 Service Use

In shortWe record how you use our Services, using our own tools rather than third-party trackers.

We record how you use our Services, such as the pages you visit and how long you spend on them, the links and buttons you click, the forms you submit (but not what you type into them), sign-ups, sign-ins and sign-outs, and errors you run into. When you are signed in, we link this activity to your account. We collect this data with our own tools; we do not use third-party analytics or advertising trackers. We keep these activity records for up to 180 days.

2.4 Cookies and Similar Technologies

In shortWe use your browser’s storage to keep you signed in and to run our Services. We don’t use advertising or third-party tracking cookies.

We use cookies and similar technologies, such as your browser’s local storage, to keep you signed in, remember your preferences, and recognize your browser and visit for the activity records described in Section 2.3. We do not use advertising cookies or allow third parties to place tracking cookies through our Services. Some parts of our Services load content from third parties, such as fonts (Google Fonts), map tiles (OpenStreetMap), and code libraries from public content delivery networks; when your browser loads this content, those providers receive technical information such as your IP address and browser type.

2.5 Your Device and Location

In shortWe receive data from your device and network, and use the location you put on your profile.

When you use our Services, we receive information about your device and network, such as your IP address, browser, operating system, device type, and the page that referred you to us. We use your IP address to estimate your approximate location (country, region, and city) for our activity records. We do not use GPS or collect your precise location. We use the city and country on your profile to show you on maps and in location-based search, and we convert them into approximate map coordinates using OpenStreetMap’s geocoding service.

2.6 Communications

In shortIf you communicate through our Services, we learn about that.

We collect information about you when you communicate with others through our Services (e.g., when you send or receive messages or notifications, or contact us). This includes the content of your messages and information about who you are communicating with and when.

2.7 Other

In shortWe are improving our Services, which means we get new data and create new ways to use data.

Our Services are dynamic, and we often introduce new features, which may require the collection of new information. If we collect materially different personal data or materially change how we collect, use or share your data, we will notify you and may also modify this Privacy Policy.

3. How We Use Your Data

In shortWe use your data to provide, support, personalize and develop our Services.

How we use your personal data will depend on which Services you use, how you use those Services and the choices you make. We use your personal data to provide, personalize, secure, and improve our Services, including with the help of automated systems and AI, so that our Services can be more relevant and useful to you and others.

3.1 Services

In shortOur Services help you discover conferences, stay informed, and connect with other attendees. We use your data to provide these features and to honor the choices you make.

Stay Connected

Our Services allow you to find and follow other professionals, see who follows you, and send direct messages to other Members. We use your profile to help others find you in Professional Circles (e.g., by name, affiliation, field, research interests, or location) and to help you find people you may want to follow.

Stay Informed

We use the data we have about you (e.g., the data you provide and how you use our Services) to personalize our Services for you, such as by recommending or ranking conferences and reviews that match your field, interests, and location. We also send you notifications about activity that is relevant to you, such as new followers, likes and comments on your reviews, messages, and reminders about conferences you plan to attend.

Conferences

Our Services allow you to explore conferences, read and write reviews, mark conferences you plan to attend or are registered for, and connect with other attendees. We use your data (e.g., your field, interests, location, and past activity) to recommend conferences to you and to show you and others relevant attendees. Keeping your profile accurate and up to date may help you better connect with others through our Services.

Conference Planning

We use the information you add to our conference planning features (e.g., your schedule, session notes, network, and teams) to provide those features to you, including sharing information with the members of teams you create or join.

AI Features

Our AI features, such as the AI Assistant, help with writing your reviews, and summaries of your session notes, are powered by a third-party AI provider (currently OpenAI). When you use these features, the text you provide (e.g., your question, your review notes, or your session notes), along with relevant conference information, is sent to that provider to generate a response. Please don’t include sensitive personal information, or information about other people that you don’t want processed, in what you send to our AI features.

3.2 Communications

In shortWe contact you and enable communications between Members.

We will contact you by email and through notifications on our Services. We send you sign-in links and codes, and messages about your account, security, and other service-related issues. We also send messages about activity on our Services that is relevant to you, reminders about conferences you plan to attend, and news about our Services. Please be aware that you cannot opt out of receiving service messages from us, including sign-in, security, and legal notices. We also enable communications between you and other Members through our Services, such as direct messages and team invitations.

3.3 Advertising and Marketing

In shortWe don’t show third-party ads or share your data with advertisers. We may tell you about our own Services.

We do not currently show third-party advertising on our Services, and we do not share your personal data with advertisers or ad networks. If this changes, we will update this Privacy Policy before it takes effect. We may use your data to tell you about new features and Services from ConFoyage.

3.4 Developing Services and Research

In shortWe develop our Services and conduct research.

Service Development

We use data, including feedback and the activity records described in Section 2.3, to understand how our Services are used, fix problems, and develop new features, in order to provide you and others with a better, more intuitive, and more personalized experience.

Other Research

We seek to help the academic and professional community find and share knowledge. We use the data available to us to research trends in conferences and professional events, such as which topics, formats, and regions are growing, and how attendees rate the events they attend. We only publish such insights as aggregated data, not personal data.

Surveys

We may invite you to take part in polls or surveys. You are not obligated to respond, and you have choices about the information you provide.

3.5 Customer Support

In shortWe use data to help you and fix problems.

We use data (which can include your communications with us) to investigate, respond to, and resolve complaints and Service issues (e.g., bugs).

3.6 Insights That Do Not Identify You

In shortWe use data to generate insights that do not identify you.

We use your data to produce and share insights that do not identify you. For example, we may generate statistics about our Members and their fields, show Members how much engagement a review or conference page has received, or measure how our Services are used.

3.7 Security and Investigations

In shortWe use data for security, fraud prevention and investigations.

We may use your data (including your communications) for security purposes or to prevent or investigate possible fraud or other violations of the law, our User Agreement, and/or attempts to harm our Members, Visitors, company, or others.

4. How We Share Information

4.1 Our Services

In shortWhen you sign up, your profile becomes public in our Professional Circles. Any data that you include on your profile and any content you post or social action (e.g., reviews, likes, comments, follows) you take on our Services will be seen by others, consistent with the choices you make.

Profile

When you create an account, your profile is added to Professional Circles, our public directory of Members, and becomes public. Anyone using our Services, including Members and Visitors who are not signed in, can search for your profile (e.g., by name, affiliation, field, research interests, or location) and view it. Your public profile shows the information you provide on it, such as your name, profile photo, bio, affiliation, location, field and research interests, and links to your professional or social profiles, along with the reviews you have posted under your name and your follower and following counts. We do not show your email address on your public profile. By signing up, you consent to having this public profile, and you can withdraw that consent by deleting your account (see Section 5.3).

Because your profile is public, it can also be visible to others off of our Services (e.g., users of search engines).

Reviews, Comments, Likes, Follows and Attendance

Our Services allow viewing and sharing information through reviews, comments, likes, follows, and conference attendance.

• Reviews you post are public and show your name and photo (if you have provided one), unless you choose to post the review anonymously, in which case we don’t show your name or profile with it.
• When you comment on or like a review, others can see that and associate it with you (e.g., your name and photo).
• Who you follow and who follows you can be seen by others, for example on your profile.
• When you mark a conference you plan to attend or are registered for, this can be seen by others (e.g., by other attendees of that conference).

eCards, Messages and Teams

• A conference eCard is meant to be shared: anyone who has your eCard link or scans its QR code can see it, including the contact email address and phone number you chose to show on it.
• Direct messages can be seen by you and the Members you exchange them with.
• Information you share with a conference team (e.g., your schedule) can be seen by the members of that team.
• Your conference network, session notes, and session summaries are private to you, unless you choose to share or export them.

4.2 Search Engines and Other Services

In shortPublic information on ConFoyage may appear on other services.

Information that is public on our Services (e.g., your profile and reviews posted under your name) may be found through search engines and may be copied or shared by others to other services. The information retained on these services may not reflect updates you make on ConFoyage. Links you add to your profile (e.g., to LinkedIn, X, or Google Scholar) simply point to those services; we do not connect to your accounts on them.

4.3 Service Providers

In shortWe use other companies to help us provide our Services.

We use other companies to help us provide our Services, such as for hosting, databases and sign-in (e.g., Supabase and Vercel), sending emails (e.g., Resend or SendGrid), AI features (e.g., OpenAI), sign-in with Google (Google), and maps and geocoding (OpenStreetMap). They have access to your information only as reasonably necessary to perform these tasks for us and are obligated not to disclose or use it for other purposes.

4.4 Legal Disclosures

In shortWe may need to share your data when we believe it’s required by law or to help protect the rights and safety of you, us or others.

It is possible that we will need to disclose information about you when required by law, subpoena, or other legal process or if we have a good faith belief that disclosure is reasonably necessary to (1) investigate, prevent or take action regarding suspected or actual illegal activities or to assist government enforcement agencies; (2) enforce our agreements with you; (3) investigate and defend ourselves against any third-party claims or allegations; (4) protect the security or integrity of our Services (such as by sharing with companies facing similar threats); or (5) exercise or protect the rights and safety of ConFoyage, our Members, personnel or others. We attempt to notify Members about legal demands for their personal data when appropriate in our judgment, unless prohibited by law or court order or when the request is an emergency. We may dispute such demands when we believe, in our discretion, that the requests are overbroad, vague or lack proper authority, but we do not promise to challenge every demand.

4.5 Change in Control or Sale

In shortWe may share your data when our business is sold to others, but it must continue to be used in accordance with this Privacy Policy.

We can also share your personal data as part of a sale, merger or change in control, or in preparation for any of these events. Any other entity which buys us or part of our business will have the right to continue to use your data, but only in the manner set out in this Privacy Policy unless you agree otherwise.

5. Your Choices & Obligations

5.1 Data Retention

In shortWe keep most of your personal data for as long as your account is open.

We generally retain your personal data as long as you keep your account open or as needed to provide you Services. This includes data you or others provided to us and data generated from your use of our Services. Even if you only use our Services occasionally (e.g., once a year around a conference), we will retain your information and keep your profile public in Professional Circles, unless you delete your account. Activity records (Section 2.3) are deleted after 180 days. In some cases we choose to retain certain information (e.g., insights about Services use) in a depersonalized or aggregated form.

5.2 Rights to Access and Control Your Personal Data

In shortYou can access or delete your personal data. You have many choices about how your data is collected, used and shared.

We provide choices about the collection, use and sharing of your data, from editing or removing information on your profile, to posting reviews anonymously, to choosing what appears on your eCards. For personal data that we have about you, you can:

• Delete Data: You can delete individual content (e.g., a review or comment), delete your whole account yourself (see Section 5.3), or ask us to erase or delete all or some of your personal data (e.g., if it is no longer necessary to provide Services to you).
• Change or Correct Data: You can edit your profile at any time on your Edit Profile page. You can also ask us to change, update or fix your data in certain cases, particularly if it’s inaccurate.
• Object to, or Limit or Restrict, Use of Data: You can ask us to stop using all or some of your personal data (e.g., if we have no legal right to keep using it) or to limit our use of it (e.g., if your personal data is inaccurate or unlawfully held).
• Right to Access and/or Take Your Data: You can ask us for a copy of your personal data and can ask for a copy of personal data you provided in machine-readable form.

You may make these requests by contacting us, and we will consider your request in accordance with applicable laws. Residents of the European Union (EU), the European Economic Area (EEA), Switzerland, the United Kingdom, California, and other regions may have additional rights under their laws.

5.3 Account Deletion

In shortYou can delete your account at any time. Deletion is immediate and permanent, but we keep a minimal record and some data for a limited time.

You can delete your account at any time using “Delete Profile” on your Edit Profile page, or by contacting us. Deletion takes effect immediately and cannot be undone. Your profile is removed from Professional Circles, and your reviews, comments, likes, follows, conference attendance, conference submissions, messages (including the conversations you had with other Members), notifications, and conference planning data are deleted.

We keep a minimal record of your name, email address, and the date your account was deleted, so that we can keep track of deleted accounts and prevent abuse. We may also retain other personal data if reasonably necessary to comply with our legal obligations (including law enforcement requests), resolve disputes, maintain security, prevent fraud and abuse, or enforce our User Agreement. Activity records (Section 2.3) are kept until they expire after 180 days, and deleted data may remain in our backups for a limited period. We do not control data that others have copied out of our Services, or information other Members have saved about you in their own records (e.g., in their conference network). Your profile may continue to be displayed in the services of others (e.g., search engines) until they refresh their cache.

6. Other Important Information

6.1 Security

In shortWe monitor for and try to prevent security breaches. Please use the security features available through our Services.

We implement security safeguards designed to protect your data, such as HTTPS. We regularly monitor our systems for possible vulnerabilities and attacks. However, we cannot warrant the security of any information that you send us. There is no guarantee that data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.

6.2 Cross-Border Data Transfers

In shortWe store and use your data outside your country.

We process data both inside and outside of the United States and rely on legally-provided mechanisms to lawfully transfer data across borders. Countries where we process data may have laws which are different from, and potentially not as protective as, the laws of your own country.

6.3 Lawful Bases for Processing

In shortWe have lawful bases to collect, use and share data about you. You have choices about our use of your data. At any time, you can withdraw consent you have provided by deleting your account or contacting us.

We will only collect and process personal data about you where we have lawful bases. Lawful bases include consent (where you have given consent), contract (where processing is necessary for the performance of a contract with you, e.g., to deliver the ConFoyage Services you have requested) and “legitimate interests”. Where we rely on your consent to process personal data, you have the right to withdraw or decline your consent at any time and where we rely on legitimate interests, you have the right to object. If you have any questions about the lawful bases upon which we collect and use your personal data, please contact us.

6.4 Direct Marketing and Do Not Track Signals

In shortOur statements regarding direct marketing and “do not track” signals.

We currently do not share personal data with third parties for their direct marketing purposes without your permission. Because we do not use third-party tracking or advertising technologies, we do not change how our Services work in response to “Do Not Track” signals.

6.5 Children

In shortOur Services are not for anyone under 16.

Our Services are not directed to, and may not be used by, anyone under the age of 16. We do not knowingly collect personal data from children under 16. If you believe a child under 16 has created an account, please contact us and we will delete it.

6.6 Contact Information

In shortYou can contact us or use other options to resolve any complaints.

If you have questions or complaints regarding this Policy, please first contact ConFoyage through our Contact Us page or by email at info@confoyage.com. If contacting us does not resolve your complaint, you have more options. Residents of the EU, EEA, Switzerland, the UK, and other regions may have additional options under their laws, including the right to lodge a complaint with their local data protection authority.

7. Key Terms

Consent. Where we process data based on consent, we will ask for your explicit consent. You may withdraw your consent at any time, but that will not affect the lawfulness of the processing of your personal data prior to such withdrawal.

Contract. Where we rely on contract, we will ask that you agree to the processing of personal data that is necessary for entering into or performance of your contract with us.

Legitimate interests. We will rely on legitimate interests as a basis for data processing where the processing of your data is not overridden by your interests or fundamental rights and freedoms.